For topics listed on a published agenda, submit the Delegation Request Form to the City Clerk's office by 12 p.m. on the day of the Council Meeting.
Non-Agenda Item Delegation
For topics not listed on the agenda, submit the Delegation Request Form to the City Clerk's office by 12 p.m. on the Tuesday preceding the desired Council Meeting.
Delegation Guidelines and Protocol
For those wishing to provide presentation material to Council, please submit a copy to the City Clerk's office together with the completed delegation request form.
A copy of the presentation material will be distributed to Council prior to the meeting and will be included in the minutes as part of the public record.
We recommend that speaking notes be prepared. Please submit a copy of the speaking notes to the City Clerk's Office by 12 p.m. noon on the day of the Council Meeting.
This will become part of the public record to ensure transparency.
Each Delegation is permitted 10 minutes to speak. If there is more than one delegation speaking on the same topic, the meeting chair may reduce the speaking time limit.
We recommend that delegations arrive 15-20 minutes before the start of the meeting. When it is a Delegation's turn to speak to Council, the Mayor will call their name to come forward. The Delegation will speak to Council at a podium while using a microphone.
Delegations should remain at the podium following the presentation to answer questions from Council. Delegations may return to the gallery as an observer after questions have been answered from Council.
When speaking before Council, Delegations should not:
speak on any subject other than the one provided on the Delegation Request Form;
disobey a decision of the Chair;
enter into a debate with other Delegations, staff or Council members;
speak disrespectfully of or make personal remarks about any member of Council, the public or an employee of the City; or
use offensive language.
Personal information
We collect personal information on this form under the authority of the Municipal Act. We will document the names and addresses of delegates, and information presented to Council. The disclosure of this information is governed by the Municipal Freedom of Information and Protection of Privacy Act. If you have any questions related to the collection of this information, please contact the City Clerk.
