The City of Port Colborne, located on the south coast of the scenic Niagara region, Niagara’s Port of Call has found the perfect balance – successful industrial and commercial sectors, comfortable and scenic residential areas, white sand beaches, unique culinary choices, the world class Sugarloaf Marina, fishing, golfing, trails, shopping districts along the historic Welland Canal – truly a community that adds to the overall Niagara Experience. A great place to work and raise a family!

Reporting to the Chief HR Officer, the Compensation & Benefits Specialist is responsible for administering the Corporation's biweekly payroll and employee benefits and pension plans in accordance with established policies, practices and legislation. In support of the Human Resources division, this position plays an integral role in the achievement of corporate objectives by building harmonious and respectful working relationships, organizational efficiencies, and employment talent. This is a temporary position for up to 12 months. 

Duties and Responsibilities

(These set out the principal functions of the position and shall not be considered as a detailed description of all the work requirements).

  • Review all payroll, pension and benefits transactions to ensure appropriate authorization, accuracy and consistency with legislated and administrative requirements.
  • Review and verify all approved employee timecards for accuracy.
  • Calculate payroll adjustments including retroactive payments.
  • Calculate and process all final payments and issue all record of employment (ROE) forms.
  • Prepare bi-weekly payroll according to established standards and send to bank for direct deposit processing.
  • Create, consolidate and analyze biweekly payroll reports.
  • Reconcile and allocate correct benefits and pension payments to OMERS, EHT, insurance company and/or other agencies as required and arrange the remittance of funds with Accounts Payable.
  • Reconciliation of payroll related documents.
  • Administer the benefit and pension plans as it relates to enrolments, employee change requests, pension estimates and retirements.
  • Coordinate, prepare and verify all year-end payroll processing, reconciliations and remittances.
  • Create, update and maintain payroll related reports to support budgetary guidance.
  • Provide excellent customer service for employee questions related to pension, benefits and payroll. 
  • May assist with recruitment administration including job descriptions, job postings, interviews, reference checking, obtaining driver’s abstracts, and preparing offer letters.
  • Deliver new hire orientation and assist with onboarding logistics.
  • Facilitate the employees’ retirement process including retirement party.
  • Process updates in the Human Resources Information System (HRIS).
  • In consultation with the Health & Safety Coordinator, initiate WSIB and long-term disability claims. Ensure documents are completed, submitted and filed.
  • Manage the filing system, develop letters, memos, emails, official corporate documents. 
  • Ensure security of employee records and retention periods for documents.
  • Ensure HR databases are updated regularly.
  • Prepare ad-hoc reports as required.
  • Assist with research, development and implementation of HR initiatives.
  • Assist with creating and updating Standard Operating Procedures for HR functions.
  • Perform other duties as assigned.

The ideal candidate is a payroll or human resources professional, preferably in a municipality with three years of progressive experience. You have a degree or diploma in Human Resources, Business Administration and/or related education and working knowledge of current applicable legislation. You have strong proficiency in Microsoft Office Suite and HRIS systems and have experience with creating and updating reports and metrics. A Payroll Compliance Practitioner designation is an asset.    

For more details, please see the job description here 

This is a temporary position for up to 12 months. The salary range for this temporary position is $65,649 - $76,800 for a 35 hour workweek, and comes with a competitive compensation package including Omers pension plan. 

To confidentially explore this exciting and challenging opportunity, please submit your resume and cover letter quoting Competition #2024-07 by 4:00pm on February 13, 2024.   

City of Port Colborne
66 Charlotte Street, Port Colborne, Ontario L3K 3C8
Fax: 905-835-2969


We thank all those who apply but advise that only those applicants selected for an interview will be contacted.

The City of Port Colborne is an equal opportunity employer.   Accommodations are available for all parts of the recruitment process. If contacted for an interview, please advise the Human Resources staff of any measures you feel you need to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially. Personal information is collected under the authority of the Municipal Act, 2001 (S.O. 2001, c.25) and will be used to select a candidate.